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Information Current as of: March 6, 2026

Important Notice – Your Child’s Images & Privacy

Student privacy is non-negotiable.
With recent industry headlines and online speculation about how student images may be handled, we want to be crystal clear: United Portraits never shares student images with third parties. We operate 100% on our own software, in company-owned facilities, with production handled entirely in Arizona. We are not owned by private equity—and your students’ images remain under our control from capture to delivery.

Student Image Privacy & Data Stewardship

Families and schools trust us with something personal: student images and limited student data needed to fulfill school photography services. We take that responsibility seriously—especially when industry headlines raise questions about who can access student images and how they might be used.

Our Privacy Promise

We do not sell, or share student images with third parties except your school. Period.
Student images are used only to deliver school photography services—such as proofing, ordering, and production—under the direction of the school and families.

Why our model is different

Many vendors rely on layered third-party systems: outside labs, outsourced customer support, contracted production, or software owned/hosted by external partners.

United Portraits is built the opposite way:

  • 100% company-owned software — We built and own our systems, end to end.

  • Company-owned facilities — Our operations and production are handled in our own facilities.

  • Arizona production — Printing, packaging, and fulfillment are performed here in Arizona.

  • No private equity ownership — We’re independently operated, with no private-equity affiliation.

This structure reduces risk and limits access. Fewer handoffs. Fewer vendors. More control.

How we protect access

We design our process so that access is limited to what’s needed to do the job:

  • Role-based access for team members who must handle images for production and support

  • Operational controls to limit internal access and reduce unnecessary copying/exporting

  • School-aligned use — images are handled for school photography needs, not unrelated purposes

Transparency you can ask for

We welcome privacy questions. Schools can request:

  • A plain-English overview of where images are stored and who can access them

  • A description of our production workflow (capture → proofing → printing → delivery)

  • A confirmation of our “no third-party sharing” stance in writing

If you’re evaluating vendors right now and want to understand how student images are handled, we’re happy to walk you through our process.
Contact us

Privacy Policy / Privacy Notice

Thank you for choosing to be part of our company at United Portraits (“Company”, “we”, “us”, “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us.

When you visit our website www.UnitedPortraits.com (the “Website”) or mobile app, and more generally, use any of our services (the “Services”, which include the Website or app), we appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy notice that you do not agree with, please connect with us immediately.

United Portraits’ / Yearbook Master’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

This privacy notice applies to all information collected through our Services (which, as described above, includes our Website, Mobile App), as well as, any related services, sales, marketing or events.

Please read this privacy notice carefully as it will help you understand what we do with the information that we collect.

1. WHAT INFORMATION DO WE COLLECT?

We collect information about our employees preferences and location. We collect names, associations, and ages.

2. HOW DO WE USE YOUR INFORMATION?

We use the information to give tasks that are near to you and also know your preferences. We use the location information always to track your hours at work which is used to calculate payments made to you.

3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?

No, we do not share your information with any third party.

4. HOW LONG DO WE KEEP YOUR INFORMATION?

We keep your information in perpetuity.

5. HOW DO WE KEEP YOUR INFORMATION SAFE?

We use secure servers to keep your data safe.

6. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

You can contact us for any questions.

7. HOW CAN YOU REVIEW, UPDATE OR DELETE THE DATA WE COLLECT FROM YOU?

You can contact us for any removal requests.